Procrastinators Anonymous is a fellowship of men and women who share their experience, strength and hope with each other that they may solve their common problem and help others to recover from chronic procrastination.

Breakdown Forum

I thought I would create a place to post breakdowns 

roommate email

1) print out all living situation related documents DONE

2) organize the different issues DONE

3) continue breakdown of different roommate email DONE

prep for drugstore trip

1) eat banana DONE

2) check weather, choose clothes, put them on DONE

3) prep backpack (wallet, keys, phone) DONE

4) get trash key DONE

5) prep trash DONE

6) gather all trash and recycling and leave DONE


1) open email DONE

2) download document DONE

3) go through page by page DONE

4) note any questions DONE

5) sign documents DONE

6) save a copy of the draft and password protect it for FL DONE

7) draft text of FL email DONE

8) send it to FL DONE

finishing essay

1) finalize references section

  a) Swa DONE

  b) Law DONE

  c) in prep format? DONE

  c) doi DONE

2) check in-text references and finalize DONE

3) save to new copy DONE

4) accept all the changes and delete comments DONE

5) finalize text DONE

6) send DONE


1) why isn't gap closed section DONE

2) look at refs for why we aren't already there section DONE

3) write why we aren't already there section DONE 

4) good news section DONE

5) lit mention section

  a) finalize list of refs DONE

  b) make the refs section DONE

  c) finalize the text DONE

6) smooth out whole draft and make it pretty DONE

finalizing email text

1) Draft 2 of 3 DONE 

2) Draft 3 of 3 DONE

3) Finalize 1 of 3 DONE

4) Finalize 2 of 3 DONE

5) Finalize 3 of 3 DONE

6) Prep 1 of 3 in gmail DONE

7) Prep 2 of 3 in gmail DONE

8) Prep 3 of 3 in gmail DONE

9) Cross check for consistency DONE

10) Send 1 DONE

11) Send 2 DONE

12) Send 3 DONE

13) Schedule a followup email tomorrow to make sure all 3 arrived NO

14) Schedule an email Monday to lawyer

15) Practice 

PDFs from screenshots

1) open all relevant screenshots DONE

2) annotate them (arrows to name, date, and amount; black out any other info) DONE

3) export them as PDFs DONE

bank statements

1) prep Preview (cleanup, screenshots) DONE

2) CO stms first DONE 

3) check BoA overhang DONE

4) do BoA stms DONE

5) check DB overhang DONE

6) do DB stms DONE


1) 10 on reading emails from last year DONE

2) hour+ on prepping Aug-Dec 20

  a) draft email and figure out which files to send DONE

  b) finalize income summary DONE

  c) make an Aug-Dec 2020 expenses table DONE

  d) sort receipts into Jan-Jul, Aug-Dec DONE 

3) 20 on making 2020 bank statement docs (password protect)

  a) take screenshots DONE
  b) make PDFs from the screenshots DONE

4) 10 on making current TDA, BoA, DB, CapOne balance docs (password protect) DONE

5) 30 on finalizing email text

6) 30-60 on prepping the emails and sending them  

gift accounting 2020

1) find the deposits DONE

2) balance SYM account (2020 invoices, 2021 deposits and invoices) DONE

3) find undeclared expenses DONE!!

4) decide about invoicing DONE

5) make an invoicing plan DONE 

5) make 2 invoices DONE


2nd pass edit

laptop cleanup DONE

make a list of relevant documents DONE

make a list of tasks DONE

prioritize the tasks DONE

breaking down the insert:

  1) transition in DONE

  2) copyedit the section DONE

  3) transition out DONE

read ch 10 to make sure it works DONE

check terminology with author DONE

full dialogue check DONE

  1) look at some examples DONE

  2) make some adjustments DONE

glove section  DONE

  1) fix otherwise sentene DONE

  2) fix smuggling procedure DONE

 save under a reasonable name DONE

print clean to PDF DONE


email draft DONE OMG A MIRACLE


1) open template invoice DONE

2) adjust details WAITING FOR ADDRESS

3a) draft email with what i need (explain why no ce in invoice)- zelle, google pay, or a bank transfer. DONE 

3b) create pdf with acct# and routing# password L DONE

4) finish invoice

5) send email with 2 attachments: invoice and bank info 


apartment cleaning

1) gather supplies 

2) big bathroom

3) little bathroom

4) hallways and glass/mirror cleaning

5) kitchen

6) floors

practice testing

1) figure out what actually happens and how much prep time you have

  a) look at PDF DONE

  b) look at book DONE

  c) look at text edit file DONE

2) decide whether to do the last half of pt1 or just go straight to pt2 DONE

DRV form

1) read the letter DONE

2) fill out the form DONE

3) find an envelope NONE

4) find the right address. if no envelope, put address in phone N/A. ADDRESS ON FORM 

5) take: passport, letter in envelope, notice from post office, maybe trash and recycling, also masks DONE

accountant email

1) look at Prüfungsbericht document DONE

2) map out the email DONE

i got this

we're doing this

i need this (attached) 

anywhere from beginning of april to the fall

what do you need and when do you need it

3) write the email, attach the doc, and send it DONE

figure out option for LiD

1) follow up with previous inquiry- look at text edit doc, look at all emails DONE

2) google for new options UNNECESSARY

3) make new inquiries UNNECESSARY

email OU

1) find and read the last email i got from them DONE

2) find and read the two emails i sent to them DONE

3) make a list of things that need to be in the current email DONE

4) draft the current email and send it DONE

text edit cleanup and restoration

10 off DONE

10 on latest practice notes DONE

10 off DONE

find the right screenshots DONE

restore open documents DONE

perm res breakdown


1) LiD

a) make follow up call DONE

b) draft confirmation email DONE

b) send confirmation email  DONE


2) B1

a) figure out what's on the exam DONE

b) make a study plan DONE


3) Anerkennung

a) put in request to OU DONE

b) ask for paper letters from L DONE

c) ask for paper letter from M  DONE 

d) when hear from OU, ask for paper letter DONE

e) draft new coverletter DONE

f) fix beiblatt DONE

g) finalize coverletter DONE

h) print 3 letters, coverletter, and beiblatt DONE

i) address envelope DONE

j) go to post office DONE


4) Prüfungsbericht

a) email accountant and see what he needs and when he needs it 


5) Rechnungen 

a) figure out a good schedule DONE

b) make it happen IN PROGRESS/DONE


6) cashflow/savings

a) map it out from march to october UNNECESSARY



check the mail every day 


reading immigration forms

13 total pages on a 15/10, starting with form 110 and take notes

make a textedit doc for notes DONE

read form 100 DONE

read form 410 DONE

discuss with native speaker DONE

email lawyer DONE

look at degrees DONE

search for transcripts DONE

draft document request #1 DONE

search for email contact #1 DONE

document request #2 DONE

search for email contact #2 DONE

document request #3 DONE

search for email contact #3 DONE

print both forms DONE

print beweis DONE

fill out form DONE

prepare envelope DONE

print stamps N/A

mail letter DONE

bike ride + trash +recyc

1) open doc DONE

2) put on all the layers except shoes and gloves DONE

3) get house keys, frame lock key, and trash key DONE

4) prep trash DONE

5) take out trash and recycling DONE

6) ride DONE

pension research

1) read the page that's open and try to identify as many variables as possible. DONE

(fees? upfront taxes? backend taxes? deductibility? flexibility of premium? where the money goes if i leave? cancellation terms? interest return?)

2) start a document organizing all those variables in a sensible way DONE

3) try to figure out which schemes/plans will work for me (look on forum, look on ksk site, google the schemes you already know about) and get an idea of monthly extra. DONE

4) draft email to broker detailing: DONE

ALB requirement

current SS

expected DRV with caveats about increased earnings next decade

how this interacts with income protection costs 

tell him best guess of premium and ask if in ballpark or could it be worse? 

story of what lawyer said about a draft, when our meeting is, and that i'd like to show up to that meeting prepared. 

request skype chat if its easier 


grocery trip

0) teeth

1) pants

2) hoodie

3) socks

4) take backpack with plastic bags, mask, wallet, phone, keys

5) put on shoes, coat, scarf, hat

dream section

1) read B sections and take notes DONE

2) read about E and take notes DONE

3) read about NB and take notes DONE

4) read about L and take notes DONE

5) read about CJ and take notes CANCELED

6) write the graf DONE

Outlining WCN section

1) get scratch paper and a pen(cil) DONE

2) pull up two exemplar papers DONE

3) outline paper so you can see the whole structure visually DONE


GR paper next steps

1) finish going through notes on 2 exemplar papers DONE

2) read outline so far DONE 

3) finish outlining paper DONE

4) either choose revisions to make or finish email to RH (needs further breakdown when time comes) DONE

restore routines

routines to restore:

practice - could happen today., plan to practice tomorrow 10am DONE

exercise - probs won't happen today. online ballet tomorrow DONE

vitamins- today DONE 

writing- could happen today. maybe try to do an hour on GR paper. DONE

cooking/food planning- aim to eat ok today and plan tomorrow's food IN PROGRESS

hydration- should happen today IN PROGRESS 

supplemental cleaning- friday? weekend? 

daily italian writing- tonight before bed DONE

aim for early bedtime tonight DONE

emails to AG

1. Find the secure and non-secure email addresses. DONE

2. Categorize the documents into accountant, essential, supplemental, and in my back pocket only. DONE

3. Draft 3 emails to send to the secure account.  (see below) DONE

4. Send them DONE

5. Send a 4th email to the nonsecure account with a version of body of the first email for the secure account. DONE


I. Accountant Stuff 

-explain there are 3 emails coming

-the point of this one is to confirm that i do not need to ask my accountant for any additional documents. 

-would like to schedule an appointment.


II. Essential Appointment Stuff

-list the documents, attach them, send

-end with Please let me know when can schedule an appointment. 


III. Supplemental Appointment Stuff

-list the documents, attach them, send 

-end with Please let me know when can schedule an appointment. 


visa docs wed

first: rechnungen (include nachweisen or not?) DONE 

then: bank statements DONE

then: email to AG DONE

(open with just wanting to confirm I do not need to ask my accountant for any updated documents. close with asking for final prep appointment.)  

visa documents

1) evidence of 2021 income DONE

     1a) letters and contracts (LS, CL, DB, SM, Sty (2 contracts, 2-3 letters)) DONE

     1b) evidence of organizations (websites, promo materials)

           get piles out of closet DONE

           SYMEC DONE

           Sty DONE

           LS DONE

           CL DONE

           DB DONE

           SNM (website) DONE

     1c) sym support docs DONE 

2) rechnungen and supporting docs (brochures etc.) -- see income record 2019 and 2020 DONE

3) health insurance docs DONE 

    3a) KSK acceptance DONE

    3b) KSK 2021 meldung DONE

    3c) TK acceptance DONE

    3d) HM Dauer letter DONE

4) bank statements

     4a) 3 months DB (2 back) plus screenshot of Dec 1-9 DONE

     4b)-4e) front page DB, BoA, CapOne, TDA (1 or 2) DONE

     4f) update income 2020, make a nachweis for 15 + 7K check and put both in tax folder and copy to NGE folder DONE

5) anmeldung+lease DONE

6) tax documents (2019 bescheid plus 2018/2017 backups, NGE, 2 check photos and 2 deposits, vorauszahlung documentation) DONE 

7) who i am (ID, diplomas, etc.) DONE


SYMEC letter

1) brainstorm list of activities and projects DONE

2) open LS letter to use as template DONE

3) write, sentence by sentence, one-to-one in English DONE

4) translate on deepl DONE

5) either prepare signed versions or send to SYM for signing (2 docs) DONE

6) break down AG email. open with just wanting to confirm I do not need to ask my accountant for any updated documents. close with asking for final prep appointment.  

jvk reply

1) watch the video DONE

2) draft the letter text DONE

3) draft reply text: 

Tday reax DONE

reax to video DONE

note ssheet was not attached DONE

mention letter text below if helpful DONE

profuse thanks DONE

spreadsheet request

1) figure out what i want to show (Jul-Nov) DONE

2) find 2 exemplar docs out of previous docs (ssheet and letter) DONE

3) find previous email request UNNECESSARY

4) draft current email request BASICALLY DONE

5) attach docs and send DONE


1) Structural issues (by dec 5) DONE

2) Finish line editing (by jan 25) DONE

3) Return to author DONE

4) View webinar while waiting for author feedback, and finish this breakdown (dec 31- jan 7) DONE

5) 2nd round editing

6) 3rd round editing 

Novel Structure Battle Plan

note 4.12- pick up with chapter 46 and figure out what it's doing. 

timeline- 3-4 days

0) open manuscript and create outline doc DONE

1) read the whole manuscript while making an outline DONE

2) review dw suggestions DONE

3) review author aims DONE

4) make structural decisions DONE

5) copy a new doc, implement those decisions DONE 

6) return to line editing  DONE

GR revisions

1) read paper as it was submitted DONE

2) read email to R and make notes DONE

3) re-read reviewer #1 comments summary DONE

4) re-read reviewer #2 comments summary DONE 

5) reflect and make notes DONE

6) read reviewer #1 tracked changes and make notes DONE

7) read reviewer #2 tracked changes and make notes DONE

8) read R recommended paper #1 DONE

9) read R recommended paper #2 DONE 

10) draft email to R while simultaneously drafting battle plan from notes (5 docs) and current draft (start with structural issues. how i think it should flow. lit review, mcg context, then rg and GR.) HANDLED 


thomas email

1) look at bill from 2017

2) look at email from august

3) look at text edit docs (2 i think)  

4) try to calculate the estimate

5) write email 

6) send it 


1) look at all the documents (4)

2) print the ones that need printing

3) fill them out

4) fold them

5) put them in bag for mailing later today


going for a bike ride

1) eat and drink some water

2) dress for very cool weather- long undies, hat, scarf, gloves 

3) take 2 sets of keys

4) ride! 


1) open document

2) paste text so far

3) review last email exchange

4) revise text

5) translate 

6) review that last email exchange

7) check text

8) send email #1

9) send email #2 


1) opening arpeggio

2) rhythm of subsequent mini-phrase 

3) connection to next mini-phrase without high attack

4) connection to next mini-phrase without high attack (matching the last one)

5) sequence of 16th groupings

6) rhythmic connection from climactic mini phrase to groupings

7) getting out of groupings (notes and rhythm)

8) final mini-phrase into final trill 

9) breath before trill or not? 

10) total rhythmic structure 


stefan/mark/thomas email

1) confirm times (read email from stefan, email *to thomas) 

2) draft an email to everyone with relevant details: day, start time, end time, tuned piano (which one?) 

3) make it clear haven't heard from thomas


call thomas before sending a confirmation email.  

breakdown for a call:

1) step 1 of the other breakdown

2) look at the last bill i paid 

3) write down all of the issues that need to get resolved (full quote)

4) make the call 

EK reply

different parts: 1) anecdote, 2) october, 3) general warmth 

immigration thinking

send out requests for letters to CL, LS, and DB. 

1) find previous letters

2) maybe suggest or just make adjustments for drafts

3) email CL with all docs and request 

4) whatsapp LS

5) call DB 


lawyer email 

send news about health insurance plus NGE.


-do they need to see my beiträge? match the NGE, not adjusted for extra mentioned in letters because that's what consultant advised.

-i could send all my stuff in as early as next monday. a) is there any reason *not to do that, i.e. could it hurt me? b) if not, can we have a meeting finalizing the documents that i should send them? 

-when will my NGE be out of date? (it was twice as expensive as it was in 2017-- i didn't realize the fee would track with my income like the fee for my tax declaration does-- so having to pay for another one would really hurt)

-maybe put the list of possible documents 



second round edits


text to accompany figure 7 drafted

created and formatted figure 7


GR 1st graf

not enough time 


video stuff

virtual stuff 

adjusted fig 6B 

finalized figure 7 and both captions

fixed the text 

submission to accountant

1) open monthy accounting protocol DONE

2) excerpt the applicable sections DONE

3) start another breakdown DONE

titles and captions

1) figure out if there are word limits on section or figure titles DONE

2) camera icon DONE 

3) Figure 4 title and caption (read section of paper first) DONE

4) Figure 5 title and caption(read section of paper first) DONE

5) Figure 6 title and caption (read section of paper first) DONE

figure 6B

1) look at the chapter and jot down subjects according to section DONE

2) organize subjects into groups of 3-4 per day DONE

3) come up with 2-3 activities per day. adequate variety but not too much DONE

4) decide on a duration for each day DONE

5) Fill in the figure DONE

6) make a caption MOVED TO NEXT BREAKDOWN

7) figure out if there are word limits on figure titles or section titles MOVED

8) make a breakdown for finalizing figure titles and captions DONE


1) go through existing text highlighting major points i want to make DONE

2) make a decision about m cycle  stuff DONE

3) figure out what the take homes are DONE

4) title the section DONE